Getting Your Documents Ready
Before submitting your first financial report, you need to gather several documents. It's not complicated, but you do need to be thorough.
Most investors review Thailand-based companies differently than other Southeast Asian markets. They want specific documentation that proves your business structure and financial standing from day one.
We've worked with over 340 companies in Phuket and surrounding provinces since 2021. The process gets simpler once you understand what's actually required versus what seems required.
What You Actually Need
Skip the confusion. Here's the real list of documents that matter for financial reporting to serious investors.
Company Registration
Your business must be properly registered with the Thai Department of Business Development. Investors verify this first.
- DBD registration certificate
- Company affidavit (not older than 6 months)
- Shareholder list with current percentages
- Board resolution authorizing financial disclosures
Financial Statements
You need audited statements for the previous fiscal year. If you're a new company (incorporated after March 2024), provide whatever you have.
- Balance sheet with assets breakdown
- Income statement showing revenue streams
- Cash flow statement (operational activities)
- Notes explaining accounting policies used
Tax Documentation
Thai Revenue Department filings matter more than people think. Investors cross-reference your reported income with tax submissions.
- Corporate tax returns (PND.50) for last year
- VAT filings if applicable (PP.30)
- Withholding tax documents (PND.53)
- Tax clearance certificate if available
Banking Records
Bank statements show actual cash movement. They help investors understand if your reported revenue matches real deposits.
- Primary business account statements (last 12 months)
- Bank reference letter dated within 30 days
- List of all accounts your company maintains
- Foreign currency accounts if you operate internationally
Ownership Structure
Investors need clear visibility into who owns what. Complicated structures raise questions that delay everything.
- Current shareholder registry with ID copies
- Any shareholder agreements in effect
- Option pool details if you've issued any
- Related party transaction disclosures
Operational Licenses
Depending on your industry, you might need specific permits. Tourism and hospitality businesses in Phuket have additional requirements.
- Industry-specific operating licenses
- Work permits for foreign employees
- Property lease agreements (certified copies)
- Insurance policies covering business operations
Organization Makes Everything Faster
Companies that show up with organized documentation finish the verification process in about 8 business days. Those who submit incomplete packages often wait 3-4 weeks while gathering missing pieces.
We saw this pattern clearly during Q1 2025. Businesses that used our preparation checklist reduced their time-to-approval by roughly 60% compared to those who didn't.
And it's not just about speed. Organized submissions signal professionalism to potential investors. They notice when you've thought ahead.
The Preparation Timeline
Most companies need 2-3 weeks to gather everything. Start early to avoid rushing.
Week One
Contact your accountant and request audited statements. Request bank reference letters and recent statements from all business accounts.
Week Two
Obtain fresh company affidavit from DBD. Organize shareholder documents and board resolutions. Collect all licenses and permits.
Week Three
Review everything for completeness. Make certified copies where needed. Organize documents in logical order for submission.
Submit
Upload documents through our platform. Our team reviews within 2 business days and contacts you if anything's missing.
Thawatchai Srisawat
"I review about 30 submissions monthly. The companies that prepare thoroughly always get faster approval and better investor response."
Linnea Bergström
"Missing documents create unnecessary delays. When everything's ready upfront, we can focus on presenting your business strengths to investors."
Dante Marchetti
"Clear documentation tells investors you run a professional operation. It sets the tone before any conversation even starts."